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Forms and publications

Application Forms

Adjudication Application Guide and Form (Form 15) (PDF, 294.5 KB)

This is a guide for applications for the dispute resolution service for disputes between parties involved in community title schemes in Queensland.

Conciliation Application Guide and Form (Form 22) (PDF, 266.7 KB)

This is a conciliation application that includes a guide and form.

Form 15 Privacy Note (PDF, 8.5 KB)

Form 22 Privacy Note (PDF, 8.2 KB)

Booklets

Body Corporate: a quick guide to community living in Queensland (PDF, 338.2 KB)

This publication is a general guide to those who own a lot in a community titles scheme or are considering buying into a community titles scheme. It provides a broad overview of community living and the role of the body corporate.

Fact Sheets

Accommodation Module Regulations 2008 (PDF, 149.4 KB)

A new regulation module the Body Corporate and Community Management (Accommodation Module) Regulation 2008 (the Accommodation Module) commenced on 30 August 2008. This regulation module replaces the Accommodation Module regulation which commenced in 1997. This factsheet provides an overview of the major changes to this regulation module. It is not an exhaustive guide and the legislation should be the primary reference.

Adjudication (PDF, 146.7 KB)

This information sheet introduces parties to the adjudication service provided by the Office of the Commissioner for Body Corporate and Community Management (the BCCM Office) under the Body Corporate and Community Management Act 1997 (the BCCM Act).

Authorising spending (PDF, 338.8 KB)

Spending by a body corporate is regulated under the

Body corporate elections (PDF, 146.8 KB)

This factsheet outlines the requirements for holding an election to form a body corporate committee. References to the Body Corporate and Community Management Act 1997 (the BCCM Act) and/or the Body Corporate and Community Management (Standard Module) Regulation 2008 (the Standard Module) are included.

Body corporate manager (PDF, 148.0 KB)

This fact sheet provides information relating to the role and engagement of a body corporate manager under the Body Corporate and Community Management Act 1997 (the BCCM Act) and the Body Corporate and Community Management (Standard Module) Regulation 2008 (the Standard Module).

Body corporate records (PDF, 155.5 KB)

This factsheet deals with establishing, keeping and allowing access to body corporate records under the Body Corporate and Community Management Act 1997 (the BCCM Act) and the Body Corporate and Community Management (Standard Module) Regulation 2008 (the Standard Module).

By-laws (PDF, 145.6 KB)

The following explains the purpose of by-laws and how they can be enforced under the Body Corporate and Community Management Act 1997 (the BCCM Act).

Commercial Module Regulations 2008 (PDF, 139.1 KB)

A new regulation module the Body Corporate and Community Management (Commercial Module) Regulation 2008 (the Commercial Module) commenced on 30 August 2008. This regulation module replaces the Commercial Module regulation which commenced in 1997. This factsheet provides an overview of the major changes to this regulation module. It is not an exhaustive guide and the legislation should be the primary reference.

Conciliation (PDF, 143.4 KB)

This information sheet introduces parties to the conciliation service provided by the Office of the Commissioner for Body Corporate and Community Management (the BCCM Office) under the Body Corporate and Community Management Act 1997 (the BCCM Act).

Enforcement of adjudicators’ orders and penalties (PDF, 142.8 KB)

The following provides information on the enforcement of adjudicators’ orders and other penalties. Readers should be aware of the dispute resolution provisions of Chapter 6 of the Body Corporate and Community Management Act 1997 (the BCCM Act) and the orders adjudicators may make under those provisions.

Financial management (PDF, 153.2 KB)

The following outlines the provisions of the Body Corporate and Community Management Act 1997 (the BCCM Act) and the Body Corporate and Community Management (Standard Module) Regulation 2008 (the Standard Module) which regulate the financial management of bodies corporate.

Forming a body corporate committee (PDF, 143.2 KB)

This factsheet explains the requirements in forming a body corporate committee including eligibility for nomination and timeframes to accept nominations.

General meetings (PDF, 156.3 KB)

The following outlines the provisions of the Body Corporate and Community Management Act 1997 (the BCCM Act) and the Body Corporate and Community Management (Standard Module) Regulation 2008 (the Standard Module) which regulate body corporate general meetings.

Insurance (PDF, 146.9 KB)

The following outlines the effect of the provisions of the Body Corporate and Community Management Act 1997 (the BCCM Act) and the Body Corporate and Community Management (Standard Module) Regulation 2008 relating to insurance.

Lot entitlements - 2013 Amendments (PDF, 431.3 KB)

This factsheet provides an overview of the 2013 amendments. It is not an exhaustive guide to the lot entitlement amendments and the legislation should be consulted as the primary reference. This factsheet should be read in conjunction with our factsheet Lot entitlements - the basics.

Lot entitlements - the basics (PDF, 68.3 KB)

This fact sheet deals with lot entitlements under the Body Corporate and Community Management Act 1997 and the Body Corporate and Community Management (Standard Module) Regulation 2008. It is not an exhaustive guide to lot entitlements and the legislation should be consulted as the primary reference.

Maintenance (PDF, 216.8 KB)

The following relates to maintenance responsibilities under the Body Corporate and Community Management Act 1997 (the BCCM Act) and the Body Corporate and Community Management (Standard Module) Regulation 2008 (the Standard Module).

Owning a duplex (PDF, 144.9 KB)

This factsheet provides information to lot owners of a duplex within a community titles scheme of their rights and obligations under the Body Corporate and Community Management Act 1997 (the BCCM Act) and the Body Corporate and Community Management (Standard Module) Regulation 2008 (the Standard Module).

Self resolution (PDF, 142.9 KB)

The Body Corporate and Community Management Act 1997 (the BCCM Act) in most circumstances, requires an applicant to have attempted internal dispute resolution (self resolution) prior to making a conciliation or adjudication application. This factsheet provides some guidance on self resolution.

Small Schemes Module Regulations 2008 (PDF, 150.5 KB)

A new regulation module, the Body Corporate and Community Management (Small Schemes Module) Regulation 2008 (the Small Schemes Module) commenced on 30 August 2008. This regulation module replaces the Small Schemes Module regulation which commenced in 1997. This factsheet provides an overview of the major changes to this regulation module. It is not an exhaustive guide and the legislation should be the primary reference.

Standard Module Regulations 2008 (PDF, 149.4 KB)

A new regulation module, the Body Corporate and Community Management (Standard Module) Regulation 2008 (the Standard Module) commenced on 30 August 2008. This regulation module replaces the Standard Module regulation which commenced in 1997. This factsheet provides an overview of the major changes in the regulation module. It is not an exhaustive guide and the legislation should be the primary reference.

Submitting motions for a body corporate meeting (PDF, 147.7 KB)

This factsheet provides information for submitting motions to a general meeting of the body corporate under the Body Corporate and Community Management Act 1997 (the Act) and the Body Corporate and Community Management (Standard Module) Regulation 2008 (the Standard Module).

The body corporate — an introduction (PDF, 51.5 KB)

The following introduces unit owners to the role of the body corporate and outlines their rights and obligations as members of a body corporate under the Body Corporate and Community Management Act 1997 (the BCCM Act).

The caretaking service contractor (PDF, 148.5 KB)

This factsheet provides information relating to the role and engagement of a caretaking service contractor under the Body Corporate and Community Management Act 1997 (the BCCM Act) and the Body Corporate and Community Management (Standard Module) Regulation 2008 (the Standard Module).

The role of the committee (PDF, 149.2 KB)

Understanding how a body corporate committee works can be daunting. The following outlines the role of the committee including day to day management requirements.

Two-lot schemes regulation 2011 (PDF, 264.3 KB)

The Body Corporate and Community Management (Specified Two-lot Schemes Module) Regulation 2011 (the Two-lot Module) commenced on 9 December 2011.

Forms

A history of BCCM forms (PDF, 193.6 KB)

A list of current and previous versions of approved and office forms under the Body Corporate and Community Management Act 1997.

BCCM Form 01 Notice to body corporate of a contravention of a body corporate by-law (Approved form) (PDF, 113.1 KB)

Use this form to notify body corporate of a contravention of a body corporate by-law.

BCCM Form 02 Notice of authorised signatories on body corporate financial institution account (Approved form) (PDF, 88.0 KB)

Use this form to notify authorised signatories on a body corporate financial institution account that the contract of engagement of the following body corporate manager has ended or the body coporate has authorised a person or persons to operate the account.

BCCM Form 03 Search of orders (Office form) (PDF, 153.8 KB)

Use this form to search an order made by an adjudicator.

BCCM Form 04 Notice of annual general meeting of the body corporate (Office form) (PDF, 117.7 KB)

Use this form to notify unit owners of an annual general meeting of the body corporate.

BCCM Form 05 Notice of extraordinary general meeting of the body corporate (Office form) (PDF, 77.8 KB)

Use this form to notify unit owners of an extraordinary general meeting of the body corporate.

BCCM Form 06 Proxy form for body corporate general meetings (Approved form) (PDF, 92.8 KB)

Use this form to notify the secretary of the body corporate of a proxy form for body corporate general meetings.

BCCM Form 07 Proxy form for committee meetings (Approved form) (PDF, 91.2 KB)

Use this form to notify the secretary that you are nominating a proxy for voting in body corporate committee meetings. You can complete this form online and then print it out.

BCCM Form 08 Information for body corporate roll (Office form) (PDF, 98.2 KB)

Use this form to include information on a body corporate roll.

BCCM Form 09 Information required by corporate (Office form) (PDF, 71.0 KB)

Use this form if a body corporate requires information from someone. You can complete this form online and then print it out.

BCCM Form 10 Notice of continuing contravention of a body corporate by-law (Office form) (PDF, 116.0 KB)

Use this form if you have reasonable grounds to believe that a body corporate is contravening by- laws. You can complete this form online and then print it out.

BCCM Form 11 Notice regarding likely future contravention of a body corporate by-law (Office form) (PDF, 115.0 KB)

Use this form if you suspect a likely future contravention of a body corporate by-law.

BCCM Form 12 Requiring information from a body corporate (Office form) (PDF, 172.2 KB)

Use this form if you would like a body corporate to make its records available, or to supply a copy of a records. You can complete this form online and then print it out.

BCCM Form 13 Body corporate information certificate (Approved form) (PDF, 333.1 KB)

This certificate sets out the amounts payable to the body corporate in the body corporate’s current financial year. You can complete this form online and then print it out.

BCCM Form 14 Information sheet (body corporate information) (Approved form) (PDF, 54.5 KB)

The Property Agents and Motor Dealers Act 2000 and Body Corporate and Community Management Act 1997 (the Act) include strict requirements for presentation of prescribed warning statements and information sheets. Failure to comply may result in cancellation of the contract.

BCCM Form 15 Dispute resolution application (Approved form) (PDF, 211.8 KB)

Use this form to apply for BCCM adjudication. You can complete this form online and then print it out.

BCCM Form 18 Guidelines for the engagement of a body corporate manager to carry out the functions of a committee and its executive members (Approved form) (PDF, 86.2 KB)

Guidelines for the engagement of a body corporate manager to carry out the functions of a commitee and its executive members.

BCCM Form 19 The effect of a change in the regulation module applying to a scheme (Approved form) (PDF, 97.0 KB)

This explanatory note outlines some of the implications of a change to the regulation module applying to a community titles scheme. This note must accompany the voting paper for a general meeting where that voting paper proposes a change to the existing module identified in the community management statement. You should carefully consider the differences between the regulation modules before voting on the motion.

BCCM Form 20 Explanatory note – proposal to amend (Approved form) (PDF, 149.3 KB)

This explanatory note deals with a proposal to amend the terms of an engagement of a service contractor; or an authorisation as a letting agent when that amendment includes a right or option of extension or renewal

BCCM Form 21 Credit card payment authorisation (Office form) (PDF, 41.8 KB)

Use this form to authorise credit card payment for BCCM fees. You can complete this form online and then print it out.

BCCM Form 22 Conciliation application form (Approved form) (PDF, 188.2 KB)

Use this form to apply for body corporate conciliation. You can complete this form online and then print it out.

BCCM Form 23 Waiver of appplication fee (Approved form) (PDF, 141.9 KB)

Use this form to apply for a waiver of application fee

BCCM Form 25 Notice to owner of a contravention of a body corporate by-law (Specified Two-Lot Scheme) (PDF, 117.5 KB)

This form applies only to schemes regulated under the Body Corporate And Community Management (Specified Two-Lot Schemes Module) Regulation 2011. For schemes regulated under another regulation, refer to BCCM Form 1 – Notice to body corporate of a contravention of a body corporate by-law.

BCCM Form 26 Body corporate information certificate (Specified Two-Lot Scheme) (PDF, 155.9 KB)

This form is for providing particular information about a lot included in a scheme for which the Body Corporate And Community Management (Specified Two-Lot Schemes Module) Regulation 2011 applies. For schemes for which another regulation applies, refer to BCCM Form 13 – Body Corporate Information Certificate.

BCCM Form 27 Notice of continuing contravention of a body corporate by-law (Specified Two-Lot Scheme) (PDF, 133.0 KB)

This form applies only to schemes regulated under the Body Corporate And Community Management (Specified Two-Lot Schemes Module) Regulation 2011. For schemes regulated under another regulation, refer to BCCM Form 10 – Notice of a continuing contravention of a body corporate by-law.

BCCM Form 28 Notice regarding likely future contravention of a body corporate by-law (Specified Two-Lot Scheme) (PDF, 132.2 KB)

This form applies only to schemes regulated under the Body Corporate And Community Management (Specified Two-Lot Schemes Module) Regulation 2011. For schemes regulated under another regulation, refer to BCCM Form 11 – Notice regarding likely future contravention of a body corporate by-law.

BUGTA Form 12 Notification of change of by-laws (PDF, 6.6 KB)

Notification of the amendment of by-laws under the Building Units and Group Titles Act 1980.

BUGTA Form 13 Notification of allocation or transposition of special rights over common property subject of a section 30(7) by-law (PDF, 10.3 KB)

Notification of allocation or transportation of special rights over common property including allocation of an area, transportation of an area and certificate.

BUGTA Form 14 Notification of change of address (PDF, 7.9 KB)

Notification of change of address under the Building Units and Group Titles Act 1980.

BUGTA Form 15 Application for exemption (PDF, 8.0 KB)

Application for exemption under the Building Units and Group Titles Act 1980.

BUGTA Form 16 Section 49 statement (PDF, 9.9 KB)

Section 49 statement under the Building Units and Group Titles Act 1980.

BUGTA Form 17 Inquiry concerning application or order (PDF, 7.6 KB)

Inquiry concerning application or order under the Building Units and Group Titles Act 1980.

BUGTA Form Application for an order by a referee (PDF, 124.9 KB)

BUGTA form: Application for an order by a referee under the Building Units and Group Titles Act 1980.

Form 15 Privacy Note (PDF, 8.5 KB)

Form 22 Privacy Note (PDF, 8.2 KB)

Newsletters

Common Ground

Practice directions

Practice Direction 01 – Evidence of a dispute (PDF, 25.9 KB)

The legislation requires applicants to attempt internal dispute resolution and conciliation before making an application for adjudication.

Practice Direction 02 - Representation (PDF, 26.4 KB)

This sets out the requirements for representation of parties involved in dispute resolution applications, particularly applicants.

Practice Direction 03 – Communication and document management (PDF, 28.4 KB)

Sets out information relating to communication and document management regarding dispute resolution applications.

Practice Direction 04 – Fees and charges for dispute resolution applications (PDF, 36.6 KB)

Information on fees and charges required for dispute

Practice Direction 05 – Parties’ costs (PDF, 24.8 KB)

The parties to a dispute resolution application are generally required to meet their own costs. This includes the application fee and any legal costs incurred in making the application

Practice Direction 06 – By-law enforcement applications (PDF, 29.4 KB)

The legislation sets out preliminary procedures for applications seeking to enforce body corporate by-laws [Act, sections 184-186].

Practice Direction 07 – Conciliation process (PDF, 27.2 KB)

This information summarises the process for conciliation applications in the Commissioner’s Office.

Practice Direction 08 – Conciliation applications (PDF, 27.0 KB)

Applicants for conciliation must complete the Conciliation Application Form [BCCM Form 22]. In addition to the information set out in the Guide to completing the Conciliation Application Form see the accompanying checklist.

Practice Direction 09 – Matters not appropriate for conciliation (PDF, 49.3 KB)

The Commissioner may reject an application for conciliation if the Commissioner considers the dispute is not appropriate for conciliation.

Practice Direction 10 – Preparing for conciliation (PDF, 27.3 KB)

The Commissioner’s Office provides a conciliation service through the use of trained conciliators to assist parties involved in community titles schemes to resolve a wide range of issues in a constructive and nonconfrontational manner. The following information provides a guide to assist parties in preparing for conciliation.

Practice Direction 11 – Representation and attendance at conciliation sessions (PDF, 26.8 KB)

In most cases, only the parties directly involved in the dispute should attend the conciliation session and they should have the authority to resolve the dispute by entering into an agreement. This may not always be possible, depending on the nature of the dispute.

Practice Direction 12 – Admissibility of information from conciliation (PDF, 25.8 KB)

Evidence of anything said or done about a dispute in conciliation is inadmissible in a proceeding

Practice Direction 13 – Adjudication process (PDF, 29.8 KB)

The following summarises the process for dispute resolution applications seeking the order of an adjudicator.

Practice Direction 14 – Adjudication applications (PDF, 36.8 KB)

Applications for the order of an adjudicator must read the information set out in the Guide to completing the Adjudication Application Form and accompanying checklist.and complete the Adjudication Application Form [BCCM Form 15].

Practice Direction 15 – Application time limits (PDF, 26.6 KB)

For most types of disputes there is no time limit on the lodging of a dispute resolution application with the Commissioner.

Practice Direction 16 – Interim order applications (PDF, 35.6 KB)

The legislation provides that the Commissioner may refer an application for interim orders immediately to an adjudicator [Act, section 247].

Practice Direction 17 – Administrator appointments (PDF, 27.8 KB)

An adjudicator may make an order appointing an administrator to perform the obligations of the body corporate, the committee or a member of a committee [Act, section 178 and 301].

Practice Direction 18 – Emergency expenditure applications (PDF, 26.8 KB)

The legislation sets limits on the amount that a body corporate committee can spend without general meeting authorisation. An exception exists when an adjudicator is satisfied that the spending is required to meet an emergency and makes an order authorising the expenditure

Practice Direction 19 – Expeditable applications (PDF, 27.1 KB)

This information describes certain types of dispute resolution applications which may be expedited by the Commissioner and adjudicators because of their routine nature. Whether an individual application within these categories can be expedited will depend on the nature and circumstances of the application, including whether the application also raises more complex issues.

Practice Direction 20 – Specialist adjudication (PDF, 25.4 KB)

The legislation provides for certain complex disputes to be determined either by a specialist adjudicator appointed by the Commissioner or the Commercial and Consumer Tribunal. Applicants may choose which forum they wish to lodge their complex dispute [Act, section 229(2)].

Practice Direction 21 – Adjudicator’s orders (PDF, 27.2 KB)

Once a final order is made by an adjudicator to determine a dispute resolution application, the file is closed by the Commissioner’s Office. Staff of the Commissioner’s Office, including the Commissioner and the adjudicator, have no further role in relation to the dispute.

Practice Direction 22 - Standing of parties (PDF, 22.4 KB)

This information is about standing in this context refers to the legal ability of a person to be an applicant or respondent to a dispute resolution application.

Practice Direction 23 - Internal dispute resolution (PDF, 23.2 KB)

The Commissioner may reject a conciliation application where internal dispute resolution has not been attempted.

Practice Direction 24 - Debt disputes (PDF, 23.7 KB)

Under the Act a debt dispute is a dispute about the recovery of a debt under the Act by a body corporate from an owner [Act, section 229A].

Practice Direction 25 - Complex disputes (PDF, 22.0 KB)

The legislation provides for certain complex disputes to be determined either by a specialist adjudicator appointed by the Commissioner or the Queensland Civil and Administrative Tribunal (QCAT) [Act, section 229(2)].

Practice Direction 26 - False or misleading information or documents (PDF, 21.2 KB)

The legislation provides for the integrity of the dispute resolution process by providing that the submission of false or misleading information and documents to the Commissioner or an adjudicator may be an offence [Act, sections 297 and 298].

Practice Direction 27 - Dismissal of applications by the Commissioner (PDF, 21.1 KB)

The Commissioner may dismiss an application if satisfied that the dispute should be dealt with in a court or tribunal of competent jurisdiction, or another process capable of dealing with the dispute and binding the parties [Act, section 250].

Practice Direction 28 - Approval of alternative insurance (PDF, 21.9 KB)

The legislation sets out the requirements for bodies corporate to obtain insurance.

Practice Direction 29 - Legal and other assistance (PDF, 24.8 KB)

The Commissioner’s Office provides a quasi-judicial dispute resolution service and is impartial in its dealings between the parties.

Practice Direction 30 - Material submitted in relation to an application (PDF, 22.3 KB)

This information concerns evidence submitted in respect of a dispute resolution application.

Practice Direction 31 - Consent orders (PDF, 19.4 KB)

If the parties to an adjudication application agree to the terms of a proposed order, the adjudicator may, in his or her discretion, issue a consent order.

Practice Direction 32 - Supplementary orders (PDF, 20.7 KB)

An adjudicator generally has no capacity to review or amend a final order or the accompanying statement of reasons once they have been issued, except where directed to by a court of competent jurisdiction.

See also

Contacts

Body corporate and community management

Address:
Level 4, Brisbane Magistrate's Court
363 George Street
Brisbane QLD 4000

Postal address:
GPO Box 1049
Brisbane QLD 4001

Phone:
1800 060 119

Fax:
+61 7 3227 8023

Email:
BCCM@justice.qld.gov.au

Last reviewed
9 December 2011
Last updated
29 November 2013

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