Acquit an approved GCBF grant
We will be introducing a new online grants system. It’ll be more modern and make it easier to apply for funding.
Right now, you cannot submit an acquittal for your GCBF grant. This service is unavailable while we move to the new system.
We will:
- extend due dates for the time this service is unavailable
- share more information and support resources when the new system is ready.
If you need help or want to talk about the acquittal process, contact us.
After you buy your approved items, you must show how you spent the Gambling Community Benefit Fund (GCBF) grant. This reporting is called the acquittal process.
Acceptable invoices or receipts
Your invoices or receipts must:
- be for approved items only
- be dated on or after the grant approval date or approved change
- be in your organisation's name
- describe the items or services purchased
- be issued on commercial terms, ensuring there are no conflicts of interest
- show the contractor’s licence number for any building or facility work, if required by law.
If there was a conflict of interest
If a conflict of interest applied to the item bought, upload a copy of the meeting minutes. You must show the conflict was declared and approved by the committee.
If an employee or member bought the item
An employee or member can buy items for the organisation. If the invoice and receipt is in a person’s name, we may ask for more information. You may need to confirm they were reimbursed by the organisation.
Discounts and rebates
Any trade-in, subsidy or rebate from a supplier reduces the total amount counted towards your grant spending.
Documents we do not accept
We do not accept:
- invoices or receipts that are
- dated before the application or variation was approved
- for non-approved items
- not issued in the name of the organisation
- for items bought overseas without prior written approval from us
- purchase or sales orders
- quotes
- statements
- pro-forma invoices.
How to submit your documents (acquit a grant)
When you have prepared all of your supporting documents, including invoices and receipts, email them to us.
We will review your acquittal and email the accountable officer. We will let you know if:
- your grant acquittal is complete, or
- you need to provide more information.
Keep your records
You must keep all grant records and supporting documents for 7 years.
Quality checks
We regularly check grant applications and grant aquittals. These checks may include site visits.
We do this to make sure:
- the information you provided is correct
- grant funds were spent on approved items only
- funding guidelines were followed.
Goods and services tax (GST)
Grant funds are not taxed, so we won’t increase the grant value to include GST. Organisations are still required to pay the GST on any items purchased as follows:
- If the legal entity is registered for GST, invoices used to acquit the grant must exclude GST. For example, if you received $35,000 in funding, your grant invoices must total $35,000 excluding GST, or $38,500 including GST if all items include GST.
- If the legal entity is not registered for GST, invoices used to acquit the grant must include GST. For example, if you received $35,000 in funding, your invoices must total $35,000 including GST.
Contact us
By phone
1800 633 619 (freecall)
By email
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