Variations to GCBF applications

You can make some changes to an approved GCBF grant in certain cases.

Variations must be submitted via the GCBF online grants portal.

Extending the acquittal due date

The acquittal due date may be extended up to an additional 12 months, subject to our approval.

Extensions beyond 12 months after the original acquittal due date will not be considered unless extenuating circumstances arise (e.g. natural disaster).

Variation to approved items

Changes to the quantities and dollar values of approved items do not require approval, as long as the value of the items does not exceed the total approved amount. These changes are automatically approved via the online portal.

Acquittal documentation to confirm how grant funds paid to date have been spent must be submitted before any request to vary approved items will be considered. Once acquittal documentation has been reviewed, we will advise if your organisation is eligible to submit a variation to the approved items.

Variations will be approved for items we consider to be in line with the original purpose of the grant, although we may request additional documentation to support the request.

Variations will not be approved if:

  • the items are ordered, committed to (signed document/paid deposit) or purchased before the variation is approved
  • we do not consider the items to be in line with the original purpose of the grant, unless extenuating circumstances arise (e.g. natural disaster).

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Acquitting an approved GCBF application