Change your approved GCBF application

We will be introducing a new online grants system. It’ll be more modern and make it easier to apply for funding.

Online requests to change your grant are currently unavailable. If you need help or want to make a change contact us.

What you should know

You can ask us to change your organisation’s Gambling Community Benefit Fund (GCBF) grant after it has been approved.

If you order, commit to, or buy an item before we approve the change, we will not accept the invoice as part of your acquittal.

A commitment includes signing an agreement or paying a deposit.

If we do not accept the invoice, you will need to repay the fund.

We’ll check this during the acquittal process.

Before submitting a request to change your grant, you can submit your acquittal documentation to verify the grant funds you’ve spent to date. If for some reason you’ve been unable to spend any grant funds yet, tell us in your variation request.

Making changes to your approved grant

You can:

change the quantity or cost approved items. These changes are automatically approved in the GCBF online grants portal
request to change approved items. The new items must match the original purpose of the grant. You must get approval before you buy any items
request more time to complete and submit your grant acquittal (or settlement). Approval is required.

Changes to quantity and cost

These are automatically approved in the portal, for example:

2 computers and 1 printer were originally approved. The quantity can be changed to 1 computer and 3 printers
2 computers for $4,000 and 1 printer for $1,000 were originally approved. The cost can be changed to $3,000 for 2 computers and $2,000 for 1 printer; the total approved amount remains $5,000.

Changes to approved items

To change an approved item, the new item must be in keeping with the original intent of the grant (as determined by us).

For example:

your grant was approved to buy a mower for $10,000 but you realised a slasher (also costing $10,000) would better meet your needs. As the slasher supports the same purpose as the mower—in line with the original purpose of the grant—the change can be submitted for approval.

We will only consider changes that do not match the original purpose of the grant in extenuating circumstances. This may be due to a natural disaster.

Extending the acquittal due date

You can extend the acquittal due date by up to 12 months. We will only consider extensions over 12 months in extenuating circumstances (e.g. a natural disaster).

These are the steps you need to take to extend the acquittal due date:

Log in to the GCBF online grants portal.
Review your organisation’s details and make any necessary changes. Click ‘Save and continue’ and you will be taken to the ‘Applications’ page.
Click on the application number which has the approved status.
Go to tab 3 ‘Items’.
Update the ‘Acquittal due date’ field using the calendar box.
If your extension request is for more than 12 months, explain your reasons in detail.
Click ‘Submit’.

Extensions less than 12 months are automatically approved and the date is updated in the GCBF online grants portal. We will email the accountable officer to advise the outcome of acquittal date extension requests that are greater than 12 months.

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