When your GCBF application is approved
If your Gambling Community Benefit Fund (GCBF) application is approved, we will email the accountable officer.
This email will include approval letters from:
- the Attorney-General and Minister for Justice and Minister for Integrity
- the Department of Justice.
We will pay the grant into your organisation’s nominated bank account within 14 days of the approval email.
If your application is approved, log in to the GCBF online grants portal to view:
- the items approved for funding
- the amount of funding you'll receive.
When you have received the funds, follow these steps to buy your approved items.
Step 1—Understand the rules
Suppliers and contractors
All suppliers or contractors must be engaged on commercial terms. This helps avoid conflicts of interest with the organisation or its members.
If there's a conflict of interest (or could be seen to happen):
- the decision must be recorded in meeting minutes
- the person with the conflict must not take part in the decision.
We can ask to see these minutes during the acquittal process, so it’s important to record them properly.
If there’s a conflict of interest with how you plan to spend your grant funds, you must email a copy of the meeting minutes us. The minutes must show the conflict was recorded and approved by the committee.
Building and facility work
Facility improvements must be done by a licensed builder or builder contractor.
Discounts and rebates
Any trade-in, subsidy or rebate from a supplier reduces the total amount counted towards your grant spending.
Buying from suppliers
We encourage you to buy local and support local suppliers.
You must get approval to buy from overseas, email us.
If you do not get approval before buying items from an overseas supplier, you’ll need to return the grant funds.
Invoices
You must keep all tax invoices, receipts and any other documents that show how the grant was spent for 7 years.
We will not accept invoices dated before your grant was approved.
We will not accept tax invoices or receipts from unlicensed builders or contractors. This is because the work must follow Queensland building and construction laws.
Read more about spending and acquitting your grant funds.
Step 2—Review your information
- Log in to the GCBF online grants portal.
- Check your organisation’s contact details.
- Update any details that have changed, including
- contact names
- contact numbers
- email addresses.
- Select Save and continue.
- Find your application with an approved status.
- Select the application number.
- Open tab 3 Items.
- Under Funded items, you will see:
- the items approved for funding
- the amount approved for each item.
You will also see the date you need to provide proof of your purchase. This is the acquittal due date.
Check your funded items carefully
Some items may only be partially funded. This helps us support more community groups.
Before you spend the grant, check which items have been funded and how much funding has been approved.
If the approved funding does not cover the full cost of the item, your organisation must pay the rest.
Step 3—Buy your approved items
Now you can buy your approved items. Remember to keep your receipt and invoice for the acquittal/settlement of your grant.
Acknowledging your grant
Read the recipient media pack. It explains how to correctly acknowledge and promote your grant.
What if your application is not approved
If your application is not approved, you can submit a new application in the next round.
Contact us
By phone
1800 633 619 (freecall)
By email
GCBF Connect
Get early updates and helpful resources for your next application.
Subscribe now to GCBF Connect.
Social media
Follow us on social media to get the latest news. Updates will include when Gambling Community Benefit Fund rounds open.