Starting a new application
When you've logged into the portal to start a new application, scroll down to current rounds. If a GCBF funding round is open, select apply.
Before you begin
Before you begin, read through the important information provided to make sure you have the details and supporting documents required to complete your application. Your application will save when you select save and continue at the end of each page. However, your session will expire after 4 hours. If you need more time, you can log out and then sign in when you are ready to return to your drafted application. Before proceeding, review the terms and conditions and the privacy and consent statement.
Then confirm your acceptance before selecting next.
Organisation details
Some of your organisation's details in the top details section will be prefilled. If this information needs to be updated, view your organisation profile and make the changes there.
Other details including address, contacts, and bank account can be updated on this page. Select save and continue.
Review your bank account details carefully, including the BSB, account number, and account name to ensure they are correct before continuing.
Financial position
On the ‘your financial position’ page, provide your organisation's current financial information using financial records that are no more than 2 years old as of the grant round closing date.
Complete all required fields.
Once all financial details have been provided and reviewed for accuracy, select save and continue to proceed.
Service delivery address
On the ‘service delivery address’ page, confirm or enter the address where the grant funded activities will take place or where any funded equipment will be delivered and used. If your organisation is based outside Queensland, you'll need to show that the funded activities will be delivered through your Queensland branch or office.
Complete the community reach section, then select save and continue.
Requested items
On the ‘requested items’ page, select new item to add each item you're seeking funding for.
Select the category from the lookup and repeat this for the subcategory. Select one that is the closest match if the specific item you are looking for is not listed.
Enter the item description, quantity, and requested amount for the item.
Then select submit.
Repeat these steps as needed. You can add a maximum of 10 requested items. The remainder of this page asks for information about your project and the intended use of the requested items.
Once you've completed all fields, select save and continue.
Contributions
On the ‘contribution’ page, provide details of any contributions being made towards the project and declare any funding you've applied for or received from other sources.
Complete all required fields and select save and continue.
Related applications and organisational relationships
On the ‘related applications and organisational relationships’ page, provide details of any related applications or organisational relationships to the best of your knowledge.
Application impacts
On the ‘application impacts’ page, select new impact. Use the lookup function to select a funding impact.
Then provide details of the intended community benefits before submitting.
Repeat this process if you need to add multiple impacts.
You'll also need to answer the service and community benefit questions before continuing.
Supporting documents
Upload any supporting documents by selecting the drop-down. Choose the file you wish to provide.
Add a description.
Then save and submit.
Repeat this process for each required document.
Then select next.
Submitting your application
On the ‘submit’ page, review the declaration carefully.
You'll need to confirm that you agree to the declaration, that you are an authorised member of the organisation, and that you have the authority to submit the application.
Then select submit application.
Application reference number
You'll be provided with an application reference number which will also be emailed to your accountable officer for future reference.
When you select close application, you'll be returned to the portal.
From the portal, you can view the details of your applications.
Application summary and withdrawal
Within a submission, you can generate an application summary, which is a PDF copy of your submission.
Once generated, the PDF will appear in the document section at the bottom of the page where you can click to download.
From this area, you also have the option to withdraw your application if necessary.
