When your GCBF grant is approved

If your Gambling Community Benefit Fund (GCBF) application is approved, your accountable officer will receive an email with an approval letter from the Attorney-General and Minister for Justice and a letter from the Executive Director, Office of Liquor and Gaming Regulation (OLGR).

We will transfer the funds for approved items into your organisation’s nominated bank account within 14 days of the approval email.

When you have received the funds, follow these steps to purchase your approved items.

Step 1—Understand the rules

You can only purchase approved items. If you no longer need the approved items in the application, you must return the funds.

Suppliers/contractors

All suppliers or contractors must be engaged on commercial terms to ensure no conflicts of interest arise with the organisation or its members.

If a conflict does arise, the decision to engage a supplier with a conflict (perceived or otherwise) must be documented in minutes of a meeting, and the conflicted member must not take part in the decision.

We may ask to see these meeting minutes during the acquittal process, so it’s important to document the conflict properly.

If successful for facility improvement funding, the works must be undertaken by a licensed builder / builder contractor. We will not accept tax invoices/receipts from unlicensed builders / builder contractors during acquittal, because the works will not have been carried out according to Queensland building and construction laws.

If your organisation wants to purchase items from an overseas supplier, you must first request approval by emailing cbf@justice.qld.gov.au. We encourage you to buy local and support local suppliers. If you purchase items from an overseas supplier without approval, the grant funds will need to be returned.

Invoices

The funding guidelines require you to keep all tax invoices/receipts and any other documentation that can verify how the grant was spent for 7 years.

Invoices dated before the grant was approved will not be accepted.

If you identify 15 or more tax invoices/receipts during acquittal, your organisation must do an external audit to verify grant expenditure against the funding guidelines. The cost of this audit can be covered by up to $500 of grant funds. Complete and include the audit statement with your other financial documents.

Step 2—Review your information

Log into the online portal and complete the following.

Organisation details

Review the organisation details, ensuring all information (including contact names, telephone numbers and emails) is up to date.

It is your organisation’s responsibility to keep all details up to date.

Click ‘Save and continue’.

Approved items

Select the application number with the approved status.

Under tab 3, ‘Items’, the items approved for funding and the approved amounts are listed under ‘Funded items’. The acquittal due date is also listed (this when your organisation must provide documents by to complete the grant).

Check which items we have approved—we may have only partially funded or funded specific items. This is so we can help as many community groups as possible. Make sure you confirm what items have been funded before spending any grant funds.

If your application has been partially funded, it is your responsibility to pay the difference.

Step 3—Purchase your approved items

Now that you know what is expected of your organisation, you can purchase approved items. But you will need to make sure you properly acquit your items. Find out more about using your approved grant funds.