GCBF definitions

These definitions will help you understand the terms used throughout the Gambling Community Benefit Fund (GCBF) funding guidelines, application and related information.

Accountable officer

A person representing the organisation applying for funding who has the authority to:

  • agree to funding terms and conditions
  • register the organisation
  • complete applications
  • acquit grants on behalf of the organisation.

Act of Parliament

A law that has been enacted as legislation by a national or state parliament.

For example, Parents and Citizens' (P&Cs) associations are established under the Education (General Provisions) Act 2006.

Approved application

A grant application where the Minister has approved funding to be paid to the organisation.


The process of submitting documentation or evidence that demonstrates that all grant funds have been spent on the approved funding purpose.

Bank account

A bank account in the name of the legal entity behind the application.

Commercial terms

The purchasing of items or engaging of contractors in line with all relevant laws and regulations, and that adheres to your organisation’s governing documents. This may include obligations and rules set by the Associations Incorporation Act 1981 (if applicable) or the organisation’s constitution.

Conflict of interest

When the interests or relationships of an organisation or its members interferes, or has the potential to interfere, with their eligibility for the grant or gives them a personal advantage or benefit over other applicants.

Refer to your organisation’s constitution for how to manage any conflict that may arise.

Consumable items

An item that is used repeatedly and on an ongoing basis—for example, food, drinks, stationery, postage, or petrol.

Custom and practice

A situation where no formal instrument of tenure (building or land) exists (such as a lease), but an owner of the building or land verifies that a relationship exists.

Exclusion period

A period of one round where an organisation cannot submit a new application for the next funding round—that is, the round that next closes after the organisation is notified that the successful application has closed.

Facility improvements

Improvements to an organisation’s facilities that can include:

  • construction of demountable buildings, amenities blocks, playgrounds, sheds, lighting or storage facilities
  • landscaping
  • internal and/or external building improvements
  • upgrades or refurbishments to existing facilities
  • fit-out required for occupation and use of the facilities
  • removable items requiring fixed footings, such as goal posts or shade structures
  • permanent fixtures to buildings including
  • air conditioners
  • extensions, patios or decking
  • solar panel and system installation
  • solar battery storage
  • awnings
  • fencing
  • grandstands or stadium seating
  • shade structures.

Financial information

Information sourced from financial statements produced according to the legal entity’s reporting requirements.

Where financial statements are not available, the most recent balance sheet or income and expenditure statement must be used for either legal entities or sponsored entities.

Funding priorities

Priorities established by the Minister that the committee considers when making recommendations for funding.


Gambling Community Benefit Fund

GCBF online portal

The online portal for:

  • registering your organisation
  • applying for funding
  • accessing the community grants management system.

Grant writer

A person or organisation that assists with the end-to-end grants process in any way (from application to acquittal) in order to secure grant money from governments or foundations for non-profits, businesses or other eligible organisations as determined by OLGR.

Grant writer associated company

A company in which a grant writer is an associate or possesses an ownership stake in, as determined by OLGR.

Instrument of tenure

Written proof of the right to use buildings or land, which usually outline the rules of such a right.

Acceptable instruments of tenure include, but are not restricted to:

  • leases or sub-leases
  • management rights
  • occupancy agreements
  • licences.

Privately owned buildings or land need to have a minimum 3-year tenure from the date you apply for funding.

Legal entity

The entity with legal responsibility for a grant who must be capable by law of entering into an agreement.


Liquor, Gaming and Fair Trading is an office of the Department of Justice and Attorney-General (DJAG), also referred to in this information as ‘us’ or ‘we’.


The Attorney-General and Minister for Justice, Minister for Women and Minister for the Prevention of Domestic and Family Violence.

Natural disaster

A declared disaster that was listed at Disaster Assist in the last 2 years.


The Office of Liquor and Gaming Regulation in DJAG, also referred to in this information as ‘us’ or ‘we’.


Either a legal entity or a sponsored entity.

Privately owned land

Land or buildings owned by an individual or a ‘for-profit’ organisation.

Quality assurance

Checks conducted by OLGR officers on an organisation that has applied for or received grant funds. The checks ensure compliance with the funding guidelines and to validate any information about the grant.

This may include information about registration, applications, variations and acquittals.


A referee can be anyone who is not a committee member, family member of committee members or a person or business who will receive a payment if a grant is approved.

Sponsored entity

An organisation that needs a legal entity to sponsor their grant application.

A sponsored entity must be authorised by a legal entity to apply and be sponsored for funding through that entity. A sponsored entity cannot enter into a funding agreement in its own right.


See ‘instrument of tenure’ above.