Registering to apply for GCBF funding

Once you have read the funding guidelines and checked your organisation’s eligibility for a Gambling Community Benefit Fund (GCBF) grant, you are ready to register your organisation and prepare your application.

You can register your organisation on the online portal at any time, but once you start your registration, you must complete it in one session—so make sure you have all your documents ready.

You will need to know if your organisation should be registered as a legal entity or sponsored entity.

You can’t register your organisation multiple times, so any new registration and application submitted will be ineligible for funding if your organisation is already registered.

Follow these steps to register your organisation.

Step 1—Check if the organisation is already registered

Go to the online grants portal and review the declaration. If you agree, click the checkbox at the bottom of the page and click ‘Continue’. You will then see the sign-in page.

Type your organisation’s legal name slowly in the ‘Name or Number’ field. If your organisation is registered, the name will appear in the drop-down box. If you believe your organisation is registered but you can’t find it, contact us.

Proceed to Step 2 if your organisation isn’t registered.

You can only register once for each legal or sponsored entity—duplicate registrations are ineligible.

Existing accounts

Enter your password and click ‘Sign in’, or click ‘Forgot your password?’ if you don’t remember it.

If you are registered but need to reset your password, an email will be sent to the accountable officer’s email address. If you don’t receive an email with the new password (make sure you check the spam and junk mail folders), contact us to confirm the details of your accountable officer.

Once you’re logged in, review your organisation’s details to ensure all information is current (including the financial position of the organisation). It is your responsibility to keep all the organisation’s details up to date.

Once it’s up to date, click ‘Save and continue’. You can now start your application.

Step 2—Confirm if the organisation is a legal or sponsored entity

Legal entity

If you’re registering as a legal entity, you will need to supply the organisation’s:

Financial position

Your financial statements must be kept and made available if we request them. If financial reports are not available, you should get the information from the organisation’s most recent balance sheet or income and expenditure statement.

Financial information can be sourced from:

  • audited financial statements
  • financials provided to your regulator in the latest annual report
  • tabled financials at the latest annual general meeting
  • reports tabled at the latest committee meeting.

If your organisation is incorporated under the Associations Incorporation Act 1981, read about the financial reporting responsibilities from the Office of Fair Trading.

Sponsored entity

If registering as a sponsored entity, you need to have information about the financial position of the sponsoring organisation (as stated above).

Once you have this information, you are ready to register your organisation on the GCBF online portal.

Step 3—Register the organisation

On the sign-in page, click ‘Register your organisation’ to complete the online registration.

The process should take about 10 minutes to complete.

You can’t save an incomplete registration, so you need to finish the process in one session. So before starting the registration process, make sure you have gathered all the required information.

Registering a legal entity

When registering as a legal entity, enter the organisation’s:

  • ABN
  • IA number (if applicable)
  • physical and postal addresses(physical address must be in Queensland)
  • overview(up to 1,000 characters about your organisation’s objectives from your constitution)
  • financial position
  • bank account details and bank verification form
    • upload the completed and stamped bank verification form to the ‘Bank account details of organisation’ section of the online portal
    • automated emails will remind the accountable officer to provide the bank form until it has been uploaded and verified by us
  • contact details
  • current president’s contact details (if the president is also the accountable officer, include another committee member, such as the treasurer or secretary)
  • accountable officer’s details(we will send correspondence to the accountable officer’s email address).

If we can’t clearly identify if your organisation’s eligibility through public registers, we may ask you to submit supporting documents, such as:

  • a certificate of incorporation
  • a certificate of registration against an Act of Parliament
  • a copy of the constitution to verify not-for-profit objectives
  • letters patent
  • trust deed
  • shareholder information.

Registering a sponsored entity

When registering as a sponsored entity, you need to include your organisation’s:

  • physical and postal address (physical address must be in Queensland)
  • overview (up to 1,000 characters on your organisation’s objectives from your constitution)
  • financial position
  • contact details
  • current president’s contact details (if the president is also the accountable officer, include another committee member, such as the treasurer or secretary)
  • accountable officer’s details (we will send correspondence to the accountable officer’s email address).

Step 4—Access the online portal

Once you have registered, we will send an email to the accountable officer with your organisation’s number and a password to log in to the online portal and apply for funding.

If you don’t receive your new password after a few minutes, check your spam or junk mail folders. Contact us for more assistance.

The accountable officer is responsible for ensuring the safe and secure use of the password and should not provide this password to other users unless authorised by the organisation.

You can now start your application.