Submit your GCBF application

Read the guidelines and check what you can apply for.

Have this information ready:

• your organisation's current details
• your correct bank account details
• your financial information
• details of the items you want funding for
• the cost and number of each item
• how the items will help your organisation and community
• details of other funding and contributions
• supporting documents, if needed.

If you are applying through a sponsoring legal entity, you also need:

• the legal entity's details
• its correct bank account details
• information about the financial relationship between the two organisations.

Supporting documents

If applicable to your application, information about:

• natural disaster impacts
• facility improvement projects, including ownership or tenure arrangements
• events or activities being funded
• other funding sources and organisational contributions.

Other supporting documents, where applicable, such as:

• constitution or governing documents
• photos
• tenure or land ownership documents
• other documents relevant to your application.

Quotes

Get quotes before you apply. If you can, get more than 1 quote.

You do not need to upload quotes unless we ask for them.

GST

You may need to understand:

• how GST affects your application
• the facility improvements and building or land improvements you can apply for.

To start your application:

1. Go to the online grants portal.
2. Scroll to Current Rounds.
3. If a GCBF round is open, select Apply.

You can save your application as a draft and return to it later.

You can only save your application at the bottom of each page. You must finish the page before you save it.

Your session will end after 4 hours. Save your draft before your session ends.

Before you apply, make sure you:

• have the information and documents you need
• read and accept the terms and conditions

read and accept the privacy and consent statements.

Complete each section of the application and check your answers before moving on.

Most fields allow up to 250 characters.

These fields allow up to 500 characters:

• Item Justification: Why do you need these items?
• Intended Use: How will these items support the project?

Check your organisation details

Your organisation details will be filled in for you.

Check and update them in your organisation profile.

Check your:

• BSB
• account number
• account name.

Provide your financial information

Your financial information must:

• be complete and correct
• show your current financial position
• be based on records that are no more than 2 years old on the closing date.

If your application includes a sponsoring legal entity, both organisations must provide their financial information.

Add your service delivery address

This is the Queensland address where you will use the grant.

The address must be your organisation's business or operating address.

It cannot be:

• a private home
• a volunteer's address used only for the application.

If your organisation is based outside Queensland, you must show that the funded work will happen through your Queensland branch or office.

Add the items you want funded

List each item you want funding for.

The total amount you request must be within the grant limits for the funding round.

Do not include:

• money your organisation will contribute
• money from other funding sources
• in-kind support.

If your organisation is registered for GST, enter the amount without GST.

If your organisation is not registered for GST, enter the amount including GST.

Do not add GST as a separate amount.

For each item, explain what you want to buy.

Then explain:

• why you need the item
• how it will help your project
• how it will benefit the community.

Special types of applications

Natural disaster recovery

You may be able to apply for funding to replace items damaged, destroyed or made unusable by a declared natural disaster.

The disaster must have happened within the last 2 years.

You may not be eligible if:

• the items were not directly damaged
• the damage was caused by normal wear and tear
• the items became old over time
• the damage was indirect
• the disaster happened more than 2 years ago.

Facility improvements

Facility improvements are permanent or partly permanent changes to land or buildings.

Equipment that can be moved is not a facility improvement.

If you apply for a facility improvement, you must:

• own the land or building, or
• meet the rules for land you do not own.

If you do not own the property, you need:

• a current lease, licence or tenure agreement
• written approval from the property owner before you apply.

Your organisation must be able to use the property for:

• at least 3 years after the closing date if it is government or not-for-profit property
• at least 5 years after the closing date if it is privately owned.

Read more about facility improvements.

Event funding

Your event must take place after the funding outcome is announced.

Do not pay a deposit or sign a contract before you receive the outcome.

Funding approval can take up to 5 months from the closing date.

Read the funding guidelines to see what you can apply for.

Tell us about all other money that will help pay for your project.

This includes:

• money from your organisation
• money from other groups
• in-kind support.

For example, if an item costs $35,000 and your organisation will pay $10,000, ask for $25,000 from the GCBF.

Tell us the:

• amount your organisation will pay
• amount others will pay
• total contributions
• total project cost
• value of any in-kind support.

If another funder pays for an item we approve, tell us as soon as possible.

You may need to return the grant money if you do not tell us.

The documents you need depend on what you are applying for.

You do not need to upload documents unless we ask for them.

These may include:

• your constitution
• photos
• land or property documents
• other documents that support your application.

Unless we ask for them you do not need to upload:

• quotes
• budgets
• financial reports.

Keep your supporting documents for 7 years.

Check all your information before you submit.

Select Submit.

Your application number will then appear.

Your accountable officer will also receive an email confirming that we received your application.

You can see your application under Submitted Applications.

Your status will change from Draft to Under review.

To get a PDF copy of your application:

1. Go to Submitted Applications.
2. Select View Details.
3. Select Generate Application Summary.
4. Find the PDF under Documents.

Application contact person

We will contact your accountable officer if we have questions.

If we cannot reach them, we will contact the other contact (secondary contact).

Keep these contact details up to date.

If you provide an email address, some personal information in our emails may be stored on servers outside Australia.

By providing your email address, you agree that this information may be sent outside Australia.

We check your application against the guidelines.

We check that:

• your organisation is eligible
• your application is eligible
• the items you want funding for are eligible.

We may:

• contact people named in your application
• ask you to confirm information
• ask you for more information.

If we ask for more information, you must provide it by the date we give you.

Your application may not be eligible if you do not provide the information on time.

You can ask to withdraw your application through the online grants portal.

To withdraw it:

1. Go to Submitted Applications.
2. Select View Details.
3. Select Withdraw Application.